Privacy Policy

1. Introduction

Welcome to the privacy policy of ELEMENTAL WELLNESS AND HYPNOSIS LLC. This document explains how we collect, use, store, share, and protect the personal information that we receive when you visit our website, communicate with our team, or engage our services. The website was developed and is maintained under the name ElementalWellness, and we are committed to handling your information with the same care and precision that we bring to every systems design project.

We understand that privacy is not a checkbox. It is a foundation. When you entrust us with your name, email address, phone number, or any other detail about you or your organization, you are giving us something valuable. This policy describes in plain language what we do with that information, why we do it, and what choices you have at every step of the way.

By accessing or using this website, you acknowledge that you have read and understood this privacy policy. If you do not agree with any part of this policy, please discontinue use of the website and contact us with any questions. We encourage you to review this document periodically, because it may change from time to time as our practices or applicable law evolve.

This policy applies to information collected through the website located at the domain elementalwellness.hair, through email and telephone communications with our team, and through any other interaction where you voluntarily provide information to us in connection with our services.

2. Who We Are

The data controller responsible for your personal information is ELEMENTAL WELLNESS AND HYPNOSIS LLC. Our organization operates within the Computer Systems Design and Related Services industry, part of the broader Professional, Scientific, and Technical Services sector. We provide computer integrated systems design, technical consulting, and related professional services to organizations across the United States.

Our registered business details are as follows:

• Organization name: ELEMENTAL WELLNESS AND HYPNOSIS LLC
• Street address: 66 W Center St
• City and postal code: Bountiful - 84010-6128
• Country: United States (US)

Our website is accessible at https://www.elementalwellness.hair. If you need to reach us about privacy matters, you may write to agent@elementalwellness.hair or call us at +18458710425. We respond to all privacy inquiries as promptly as we can, and we treat every concern as a priority.

3. Information We Collect

We collect several categories of information. We only collect information that is necessary to operate our website, respond to inquiries, and deliver our services effectively. The categories are described below so that you can understand exactly what we hold and why.

Personal identifiers include your name, email address, telephone number, and mailing address. When you fill out our contact form, request a consultation, or correspond with us, we collect the identifiers that you choose to share. This category is the most common type of information we receive.

Business information includes your company name, job title, the nature of your organization, and details about the projects or systems you would like us to evaluate. This information helps us understand your needs and prepare relevant recommendations.

Technical information includes your internet protocol address, browser type, operating system, device identifiers, referring pages, pages visited, and the date and time of each visit. This information is collected automatically through standard web server logs and analytics tools and is used to maintain the security and performance of the website.

Communication content includes the substance of any messages you send us by email, telephone, or web form. We retain these communications so that we can provide accurate, contextual responses and maintain a record of our engagement with you.

We do not intentionally collect sensitive personal information such as health records, government identifiers, or financial account numbers through this website. If you believe you have submitted sensitive information by accident, please contact us so that we may address it appropriately.

4. How We Collect Information

We collect information in three principal ways: directly from you, automatically through your use of the website, and from third parties in limited circumstances.

Direct collection occurs when you complete our contact form, send us an email, call our office, or provide information during a consultation. You are never required to provide more information than you are comfortable sharing, although some basic details are necessary for us to respond meaningfully to an inquiry.

Automatic collection occurs through cookies, web beacons, and server logs as you navigate the website. These technologies record technical details about your visit and help us understand how the website is used, identify errors, and improve the overall experience. We describe our use of cookies in greater detail later in this policy.

Third-party collection is limited. From time to time, we may receive information from service providers, business partners, or public sources to verify business details or supplement the information you provide. When we receive information from a third party, we handle it under the same standards described in this policy.

5. How We Use Your Information

We use the information we collect for a clear and limited set of purposes. Each purpose supports the delivery of our services or the operation of our website.

We use your information to respond to inquiries and provide customer service. When you contact us, we use the details you provide to understand your request, answer your questions, and follow up when appropriate.

We use your information to deliver and improve our services. This includes preparing proposals, designing systems, managing projects, and communicating about progress, deliverables, and follow-up work.

We use your information to operate and secure the website. Technical information helps us detect and prevent fraud, maintain uptime, troubleshoot errors, and ensure that the website functions as intended for every visitor.

We use your information to comply with legal obligations. In certain situations, we may need to process information to satisfy applicable law, respond to lawful requests from authorities, or protect the rights and safety of our organization and others.

We do not sell your personal information. We do not rent, trade, or otherwise disclose your personal information to third parties for their own marketing purposes. Your information is not a product.

6. Legal Bases for Processing

Depending on your location and the nature of our interaction, we rely on one or more legal bases to process your personal information. We describe these bases below in general terms.

Consent is one basis. When you voluntarily submit information through our forms or choose to receive communications from us, you are providing consent for us to use that information for the stated purpose. You may withdraw consent at any time by contacting us.

Performance of a contract is another basis. If we have entered into an agreement with you or your organization, we process information as necessary to fulfill our obligations under that agreement and to provide the requested services.

Legitimate interests are a further basis. We may process information where we have a legitimate business interest in doing so, such as maintaining the security of our website, preventing fraud, or improving our services, provided that such interests are not overridden by your rights and freedoms.

Legal obligation is the final basis we recognize. Where the law requires us to retain or disclose information, we will do so in accordance with our obligations.

7. Cookies and Tracking Technologies

Cookies are small text files that are placed on your device when you visit a website. We use cookies and similar technologies to remember your preferences, analyze site traffic, and improve the performance of our website.

Essential cookies are necessary for the website to function properly. They enable core features such as page navigation and secure access and are generally not optional. Without these cookies, parts of the website may not operate correctly.

Analytics cookies help us understand how visitors interact with the website by collecting aggregate information about page views, session duration, and navigation paths. This data is used in aggregated form and helps us identify areas for improvement.

You can control cookies through your browser settings. Most browsers allow you to refuse or delete cookies, and you may do so at any time. Please note that disabling cookies may affect the functionality of certain parts of the website. You can also manage your preferences through the settings menu of your device or browser.

We do not use tracking technologies to build a detailed profile of you for advertising purposes, and we do not engage in cross-site behavioral advertising.

8. How We Share Information

We do not share your personal information with third parties except in the limited circumstances described below. We are selective about any third party with whom we work and require them to protect your information to a standard consistent with this policy.

Service providers are companies or individuals who perform functions on our behalf, such as website hosting, email delivery, data storage, and analytics. These providers receive only the information necessary to perform their functions and are contractually obligated to use it solely for that purpose.

Legal and regulatory disclosures may occur when we believe in good faith that disclosure is required by law, necessary to respond to a valid legal process, or necessary to protect the rights, property, or safety of our organization, our clients, or the public.

Business transfers may involve the disclosure of information in connection with a merger, acquisition, reorganization, or sale of assets. If such a transaction occurs, we will take reasonable steps to ensure that the receiving party honors the commitments in this policy.

We do not sell personal information, and we have not sold personal information in the preceding twelve months. We do not disclose personal information for third-party advertising or marketing purposes.

9. Data Retention

We retain personal information only for as long as necessary to fulfill the purposes described in this policy, unless a longer retention period is required or permitted by law.

The specific retention period depends on the type of information and the context in which it was collected. Communications and business records are generally retained for the duration of our engagement and for a reasonable period afterward to address any follow-up questions, disputes, or legal obligations.

Technical information such as server logs is typically retained for a shorter period and is used to maintain the security and performance of the website. Once the relevant retention period has expired, we delete or anonymize the information so that it can no longer be associated with you.

When we no longer need personal information for the purposes described in this policy, and when no legal or contractual requirement obligates us to keep it, we dispose of it securely.

10. Data Security

We implement reasonable and appropriate administrative, technical, and physical safeguards to protect the personal information we collect against unauthorized access, disclosure, alteration, and destruction. Our approach to security mirrors our broader professional practice, which is built on careful design and disciplined execution.

Administrative safeguards include access controls that limit personal information to team members who need it to perform their duties, along with internal policies and training on privacy and data handling.

Technical safeguards include encryption of data in transit, secure hosting infrastructure, and monitoring of our systems for potential vulnerabilities or unauthorized activity. We review and update our security practices on an ongoing basis.

Physical safeguards include controlled access to our facilities and to the devices on which information is stored. No method of transmission or storage is completely secure, and we cannot guarantee absolute security. However, we work continuously to protect your information and will notify you in accordance with applicable law in the event of a breach that affects your personal information.

11. Your Privacy Rights

Depending on your location, you may have certain rights regarding your personal information. We honor these rights to the extent required by applicable law and, where feasible, as a matter of good practice regardless of where you reside.

The right to access allows you to request a copy of the personal information we hold about you. We will provide this information in a commonly used and readable format.

The right to correction allows you to request that we update or correct personal information that is inaccurate or incomplete.

The right to deletion allows you to request that we delete your personal information, subject to certain exceptions where we are required or permitted to retain it, such as for legal compliance or legitimate business purposes.

The right to restriction allows you to ask us to limit how we process your information in certain circumstances, such as while we verify a request you have made.

The right to data portability allows you to request that we transfer the information you provided to us to another organization in a structured and machine-readable format where technically feasible.

The right to object and to withdraw consent allows you to object to certain processing activities and to withdraw any consent you previously provided. To exercise any of these rights, please contact us using the details in the contact section below. We will respond within the timeframes required by applicable law.

12. Privacy for Children

Our website and services are not directed to children, and we do not knowingly collect personal information from children. For the purposes of this policy, we treat individuals under the age of thirteen as children, consistent with the Children Online Privacy Protection framework and related standards.

We do not market our services to children, and our services are intended for business professionals and organizations. If you are a parent or guardian and believe that a child has provided personal information to us, please contact us immediately. Upon verification, we will take prompt steps to delete that information from our records.

If we learn that we have inadvertently collected personal information from a child without verified parental consent, we will delete it as quickly as possible and take any additional steps required by applicable law.

13. International Data Transfers

We are based in the United States, and the personal information we collect is processed and stored in the United States. If you access our website or communicate with us from outside the United States, you understand that your information will be transferred to and processed in the United States, where data protection laws may differ from those in your jurisdiction.

When we transfer personal information across borders, we take steps to ensure that appropriate safeguards are in place and that the transfer complies with applicable legal requirements. By using our website and services, you consent to the transfer of your information to the United States for the purposes described in this policy.

14. Third-Party Links

Our website may contain links to third-party websites, applications, or services that are not operated by us. This privacy policy applies only to information collected through our own website and interactions. We are not responsible for the privacy practices of any third party, and we encourage you to review the privacy policy of every website you visit.

The presence of a link does not constitute an endorsement of the linked website or its privacy practices. When you leave our website, any information you provide to a third party is governed by that third party policies, not by this document.

15. Do Not Track Signals

Some web browsers include a Do Not Track feature that sends a signal to websites requesting that they not track the user across different sites. There is currently no universally accepted standard for how websites should respond to such signals.

Because no common interpretation exists, we do not currently alter our data collection practices in response to Do Not Track signals. We do, however, honor the specific privacy rights described in this policy, and we encourage you to manage cookies through your browser settings as described above.

16. Changes to This Policy

We may update this privacy policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors. When we make material changes, we will update the last updated date at the top of this page and, where appropriate, provide a more prominent notice.

We encourage you to review this policy periodically so that you remain informed about how we protect your information. Your continued use of the website after any changes to this policy take effect constitutes your acceptance of the revised policy.

If a change is significant, we will make a reasonable effort to notify you before the change becomes effective, using the contact information we have on file where applicable.

17. Contact Us

If you have any questions, concerns, or requests regarding this privacy policy or our handling of your personal information, we invite you to contact us. We take every privacy inquiry seriously and will respond as promptly as possible.

Thank you for taking the time to read this policy. We value the trust you place in us, and we are committed to earning and keeping that trust through transparent and responsible privacy practices.